Payment status & reminders

Capsure helps you keep track of which invoices have been paid — and which still need your attention - without needing to manage it manually.

Last updated 14 days ago

Payment status

Every invoice in Capsure has a Payment status:

  • Paid

  • Not paid

When you add a new invoice, Capsure will automatically detect whether it’s been paid or not based on the invoice details.

This is designed to save time and reduce manual tracking - but you can always update the status yourself if needed.

When Capsure detects that an invoice has already been paid, a purple badge will appear with 'Auto-marked as paid'.

Marking an invoice as paid

Once you’ve paid the invoice, you can update the status at any time by switching the toggle on.

Email reminders

For any invoice marked as Not paid, you can choose to receive reminders until it’s been paid.

You can set reminders to:

  • None (no reminders)

  • Weekly

  • Daily

Reminders will continue until the invoice is marked as Paid.

Need to Pay list

All invoices marked as Not paid will appear in the “Need to Pay” section on your Board. This gives you a clear view of everything outstanding in one place.

Why this matters

Payment status helps you:

  • Avoid double-paying invoices

  • Keep track of outstanding payments

  • Stay organised without spreadsheets or manual lists